Payroll & HR software for Kenyan non-profits
Group staff by programme, see what each employee costs, and stay compliant with KRA, SHIF, NSSF, and AHL — without spreadsheets.
From a single-programme local NGO to a national development organisation, PawaHR helps you run payroll, manage field staff, and stay ahead of statutory changes.
Statutory rules change. Your payroll shouldn't fall behind.
Automatically calculate PAYE, SHIF, NSSF, and the Affordable Housing Levy for every staff member — programme, field, and support. Generate P9A cards and SHIF and NSSF remittance files. Stay ready for KRA without manual updates.
Last updated: September 2026
Everything your organisation needs
One place to run payroll and manage programme staff across every office and field site.
Programmes as departments
Group staff by programme, project, or donor-funded unit using PawaHR's departments, each with its own manager.
Figures for donor reports
Payroll summaries, statutory reports, and each employee's total cost to the organisation — the figures a donor report draws on, straight from the payroll run.
Every kind of employee
Salaried staff, contract field officers, and short-term project hires in one monthly payroll, each with their own salary, allowances, and deductions.
Leave and attendance
Annual, sick, maternity, paternity, and compassionate leave, with approvals, balances, and required documents tracked per staff member.
Compliance for every member of staff
PAYE, SHIF, NSSF, and AHL calculated automatically on every monthly payroll run, with SHIF and NSSF remittance files for the monthly returns.
Role-based access
Programme managers approve their team's leave; payroll figures stay with HR and Admin. Every sensitive action is logged.
Made for Kenyan non-profits and development organisations
- Local and community-based NGOs
- International NGOs with Kenyan offices
- Faith-based and mission organisations
- Development and humanitarian agencies
- Multi-site programmes — branch support coming soon
- Country directors and finance managers
Get compliant payroll running in three steps
Add your staff
Set each staff member's salary, allowances, and deductions.
Run payroll
Review automatically calculated statutory deductions before approving.
Pay and file
Pay through your bank with an exported payment file, then export your statutory reports for KRA.
Switching from spreadsheets or a legacy system?
We'll help you move your employee records, pay scales, and deductions across — and you can run PawaHR alongside your current payroll until you're confident.
- Guided setup We help you import your records and check your first payroll run with you.
- Parallel run Run PawaHR alongside your current system before switching.
- Your data stays yours Your records belong to your business, and payroll and statutory reports can be exported whenever you need them.
Control who sees your staff data
Role-based access, encryption, and audit trails. Give the right people the right level of access — without exposing sensitive salary information.
Encrypted in transit
Every connection to PawaHR uses HTTPS.
Role-based access
Admin, HR, Manager, and Staff roles see only what they need. Sensitive actions are limited by role and logged.
Audit logs
Every sensitive action is tracked and immutable. You can see who changed what, when.
Works with the tools you already use
PawaHR prepares payment files for Kenyan banks and exports your data in standard formats. M-Pesa payouts are coming soon.
M-Pesa — coming soon
Pay staff straight to their phones. Until then, bank payment files work today.
Kenyan banks
A payment file export for paying salaries through your bank.
Exports
Download payroll, statutory and employee data as files your accountant or accounting software can use.
NGO questions, answered
The things country directors, finance leads, and programme managers ask us about running payroll with PawaHR.
Yes. PawaHR's departments can stand for programmes, projects, or donor-funded units, each with its own manager, so every staff member sits under the programme that funds them.
PawaHR gives you payroll summaries, statutory reports, and each employee's total cost to the organisation, straight from the payroll run — the figures a donor report draws on. The donor's own template is still yours to fill in.
Yes, when they're your employees. Contract staff, field officers, and short-term project hires run on the same monthly payroll as salaried staff, each with their own salary, allowances, and deductions. Consultants engaged as contractors are paid outside payroll.
Yes. PAYE, SHIF, NSSF, and the Affordable Housing Levy are calculated automatically for every staff member on every monthly payroll run, and P9A cards and SHIF and NSSF remittance files come from the same run. Statutory rates are reviewed whenever KRA, SHA, or NSSF publish changes.
Yes. Access is by role — Admin, HR, Manager, and Employee. Programme managers approve their team's leave, and every sensitive action is logged.
Not yet as separate sites — branch support is coming soon. Today, one account holds all your staff, grouped by department and manager.
Be among the first
Join the waitlist and get early access to PawaHR before public launch.
- Early access before public launch
- Dedicated onboarding support
- Direct input on features