Everything you need to run HR and payroll in Kenya
From employee records to statutory compliance, one platform built for Kenyan SMEs. Every feature below is grouped by the work it replaces.
One record for every employee
Employee details, documents and self-service in one place, instead of spreadsheets, folders and email attachments.
Leave and attendance, tracked in one place
Requests, approvals, balances and clock-ins, tracked per employee and visible to the right people.
A monthly payroll run you review and approve
Salaries, allowances, overtime and deductions in one run, with a payslip for every employee.
Built around Kenyan law
PAYE, SHIF, NSSF and the Affordable Housing Levy calculated on every run, with P9A cards and remittance files from the same payroll.
The right numbers, visible to the right people
Reports for admins, roles for everyone else, and an audit trail behind it all.
What changes when HR runs on PawaHR
| Task | Without | With |
|---|---|---|
| Statutory deductions |
PAYE, SHIF, NSSF and the Housing Levy worked out by
hand every month.
|
Calculated on every run, from current rates.
|
| Leave |
Approved on WhatsApp, with balances kept from
memory.
|
Requests, approvals and balances in one place, with
sensitive actions logged.
|
| Filings |
P9As and remittance files prepared by hand.
|
P9A cards and SHIF and NSSF files generated from the
approved run.
|
| Documents |
Contracts and IDs scattered across folders and
inboxes.
|
Stored per employee, with expiry dates and HR
verification.
|
Features questions, answered
What employers ask about what PawaHR can do.
Yes. PAYE, SHIF, NSSF, and the Affordable Housing Levy are calculated automatically for every staff member on every monthly payroll run, and P9A cards and SHIF and NSSF remittance files come from the same run. Statutory rates are reviewed whenever KRA, SHA, or NSSF publish changes.
No. PawaHR is built for business owners and team leads, not specialists. PAYE, SHIF, and NSSF calculations happen automatically on every payroll run — you review and approve, the system does the math. If you can use M-Pesa, you can use PawaHR.
Every connection to PawaHR is encrypted, access is controlled through role-based permissions — Admin, HR, Manager, and Employee each see only what they should — and every sensitive action is audit-logged.
Yes. Your data is yours — employee records, payroll history, and reports can be exported at any time. No lock-in, no hostage data. We'd rather keep you with a good product than a closed door.
Ready to see it in action?
Book a walkthrough and we'll show how PawaHR fits your team size and payroll setup.