Payroll & HR software for Kenyan hospitals
Run monthly payroll for doctors, nurses, and support staff, with on-call allowances and union deductions, and stay compliant with KRA, SHIF, NSSF, and AHL — without spreadsheets.
From a single clinic to a large hospital, PawaHR helps you run payroll, manage staff, and stay ahead of statutory changes.
Statutory rules change. Your payroll shouldn't fall behind.
Automatically calculate PAYE, SHIF, NSSF, and the Affordable Housing Levy for all staff — doctors, clinical staff, and support teams. Generate P9A cards and SHIF and NSSF remittance files. Stay ready for KRA and SHA without manual updates.
Last updated: September 2026
Everything your hospital needs
One place to run payroll and manage clinical and support staff.
Clinical & support staff
Medical officers, nurses, clinical officers, and support staff in one account, grouped by department, each with their own salary, allowances, and deductions.
On-call allowances
On-call and duty allowances for employed staff, set per staff member for the months they apply and taxed with their pay.
Union & welfare deductions
Union dues, welfare contributions, and any recurring deduction configured per staff member — applied automatically on every payroll run.
Statutory leave
Annual, sick, maternity, paternity, and compassionate leave, with approvals, balances, and required documents tracked per staff member.
Compliance for every member of staff
PAYE, SHIF, NSSF, and AHL calculated automatically on every monthly payroll run, with SHIF and NSSF remittance files for the monthly returns.
Reports for management
Payroll summaries, statutory reports, and each employee's total cost to the hospital — for management and finance review.
Made for Kenyan healthcare institutions
- Private hospitals and specialist clinics
- Mission and faith-based hospitals
- Diagnostic and imaging centres
- Dental and outpatient practices
- Multi-branch healthcare groups — branch support coming soon
- Hospital administrators and HR leads
Get compliant payroll running in three steps
Add your staff
Set each staff member's salary, allowances, and deductions.
Run payroll
Review automatically calculated statutory deductions before approving.
Pay and file
Pay through your bank with an exported payment file, then export your statutory reports for KRA and SHA.
Switching from spreadsheets or a legacy system?
We'll help you move your employee records, pay scales, and deductions across — and you can run PawaHR alongside your current payroll until you're confident.
- Guided setup We help you import your records and check your first payroll run with you.
- Parallel run Run PawaHR alongside your current system before switching.
- Your data stays yours Your records belong to your business, and payroll and statutory reports can be exported whenever you need them.
Control who sees your staff data
Role-based access, encryption, and audit trails. Give the right people the right level of access — without exposing sensitive salary information.
Encrypted in transit
Every connection to PawaHR uses HTTPS.
Role-based access
Admin, HR, Manager, and Staff roles see only what they need. Sensitive actions are limited by role and logged.
Audit logs
Every sensitive action is tracked and immutable. You can see who changed what, when.
Works with the tools you already use
PawaHR prepares payment files for Kenyan banks and exports your data in standard formats. M-Pesa payouts are coming soon.
M-Pesa — coming soon
Pay staff straight to their phones. Until then, bank payment files work today.
Kenyan banks
A payment file export for paying salaries through your bank.
Exports
Download payroll, statutory and employee data as files your accountant or accounting software can use.
Healthcare questions, answered
The things hospital administrators and HR leads ask us about running payroll with PawaHR.
Yes. Medical officers, nurses, clinical officers, and support staff sit in one account, grouped by department. Each person's salary, allowances, and deductions are set on their own record.
For employed staff, on-call pay is added as an allowance for the months it applies. It is employment income, so it is taxable, and PawaHR applies the statutory deductions on top. Locums engaged as contractors are paid outside payroll.
Yes. Union dues, welfare contributions, and any other recurring deduction are configured per staff member and applied automatically on each payroll run. Deductions show on the payslip alongside statutory items.
Yes. PAYE, SHIF, NSSF, and the Affordable Housing Levy are calculated automatically for every staff member on every monthly payroll run, and P9A cards and SHIF and NSSF remittance files come from the same run. Statutory rates are reviewed whenever KRA, SHA, or NSSF publish changes.
Yes, if they're your employees: each person's salary, allowances, and deductions are set on their own record, so different terms run in the same monthly payroll. Consultants engaged as contractors are paid outside payroll.
Every staff member has the same statutory leave — annual, sick, maternity, paternity, and compassionate — with balances, approvals, and required documents tracked per person. Requests go to each person's manager, then HR.
Be among the first
Join the waitlist and get early access to PawaHR before public launch.
- Early access before public launch
- Dedicated onboarding support
- Direct input on features